Present:  Pastor Todd, Justin Devine, MaryAnne Jordan, Stu Reid, Les Johnsen, Blair Aas, June Johnsen, Diane Metz, Pat Broschard, Mike Chang—SCI Green

 Pastor opened the meeting with prayer at 5:38 p.m.

 SCI Green Report—Mike Chang  (see attached powerpoint presentation)

 St. Mark’s could save up to 25% of our annual energy cost at a savings of approximately $7000 by making the following changes:

      · Consolidate refrigerators and unplug the ones that have minimal use.  Install timers on 
         refrigerators in the pantry.
      · Install energy-conserving light bulbs per PGE rebate program.
      · Replace HVAC thermostats with programmable ones starting with the two in the
        preschool building. 

 Mike will monitor our energy usage and will be available for consult for remodeling decisions.   

Motion to approve July council minutes by Justin, MSC by Pastor

 Financial Report—MaryAnne  (see attached)

  Blair noted that the finance committee will be asking ministry chairs to get their budget requests for next year in by the end of the month. Committees are encouraged to think long-term so that expensive items can be paid for over several years.

 Worker’s Compensation insurance has increased by $2000. The preschool is covering the majority of the cost.

MaryAnne will notify the congregation regarding progress made toward reimbursement of the trust accounts.

Youth Report—Justin (see attached)

   Kristi Lamb will be a possible addition to the Youth Action Team.  Will Calandar and Larry Nelson from the Project Family Night workgroup will join the team as well.

 Master Youth Activities calendar presented (attached). Magnetic calendars will be mailed to households.  Calendar will also be online with a link for people to sign up to volunteer to help with events. 

   June suggested a babysitting fundraiser in December and/or February to help pay for the Mexico mission trip in June.

    Weekly youth activities will include:
     · Mondays—Movie Night
     · Tuesdays—Middle School/High School Youth Group meetings
      Wednesdays—Family Night which will include dinner and an activity

 Justin has made contact with David Weir, Fairview, and Anna Kyle Elementary Schools to offer support to students through the mentoring program. He will volunteer one hour per day on Tuesdays in elementary school classrooms that have students who come to movie nights and for mentoring. 

   Justin presented the Nursery Parent’s Agreement and Nursery Care Attendant job description which were drafted together with Diane from the Personnel Ministry Committee (attached).  Michelle Aas and Justin met with attendants on 8-18-09 to present new nursery program:

     · Parent agreement needs to be on file to utilize nursery
     · Nursery program will include playtime, teaching a song, and a Bible story lesson
     · Jennifer Counihan will coordinate nursery care for Family Night
     · An offering donation will be requested for nursery
     · Nursery attendants will communicate parent concerns to Justin
     · Nursery will serve children ages 6 months to 5 years.
     · Two attendants should be in nursery
     · Children’s Education and Music Coordinator will sit with older unsupervised children in church.

 The Facilities Use Report was presented as drafted by Erin as the Facilities Use Coordinator (attached). 
     · All facilities contracts will be re-negotiated in November
     · St. Mark’s activities will be the priority for use of facility
     · $30,000 is generated from rental agreements each year
     · Recommendation to market for groups to use facilities on low-use nights
     · Ministry teams need to reserve rooms for meetings in advance
     · 10% increase in rental fees in 2010

Council consensus to allow Erin to schedule groups around less-utilized times so St. Mark’s has priority use while being careful not to lose revenue.

 Community liaison Report—Pat  (see attached)

Manna Pantry
· There will continue to be a Friday pick-up from the Food Bank for items that will be used on Tuesdays with the new schedule.
· May need an extra refrigerator.  Discussed schedule for turning off refrigerators when not in use to save energy.
· Only rule for receiving food from pantry is must be over 18 years old.

 Back-To-School Fair

· Backpacks will be delivered to the Fireside Room on 8/20 or 8/21 for 8/22.  Donations have come in.  MaryAnne will contact Leslie for exact amount.  June will ask Mariani for more dried fruit donations.  Erin will send out email request for more volunteers. 

 Clothes Closet

· At least one other volunteer is needed to help sort clothes for Tuesday giveaway. 

· Les expressed concern regarding personal items being removed from the clothes closet area.  All personal affects need to go in office. 

 Personnel Ministry Report—Diane (see attached)

 Justin’s annual evaluation was completed by a team of eight people which is too many.  The team should be comprised of only three people.

   Justin will notify parents of change in nursery use as discussed above.  Drafts of Nursery Parent’s Agreement, Nursery Attendant Job Description, and Nursery Attendant Guidelines are attached.

   There is only one applicant for the Children’s Education and Music Coordinator.

Motion by Stu to offer the job at the interview tomorrow.  MSB Pastor.  Position will start on August 26th at start of next pay period.  June will speak to the congregation to notify them that the position has been filled but not fully funded. 

 Profession of Faith Report—Stu  (see attached)

 Stewardship Committee

Barb Nelson is no longer the Stewardship Chair.  The position will be rotated and shared among the committee members.  The first person will be Jim Hanser.

· Motion was made by Stu to supplement the stewardship budget with $300 from the budget for the fall stewardship campaign “Continue the Journey.”  MSB Justin.
· June suggested condensing the Time and Talent surveys to be less overwhelming to complete.
·   Discussion regarding staggering ministry recruitment monthly or quarterly to garner more interest.  A volunteer recognition event will be placed on the calendar by June and Justin. 

Worship and Music Committee
June motioned to purchase sound equipment from Youth Fund in the amount of approximately $1300 for use for the Concerts on the Corner.  MSC by Les.  Purchase of monitors suggested as a split between the Youth and Worship & Music funds.

• Concerts on the Corner will occur weather permitting.
• “Sing to the Lord A New Song” signage for concerts has been ordered.

 Resources Committee report—Les

  Bathroom remodel:
· Needs paint
· Mirror needs to be placed at wheelchair level in women’s bathroom
· Motion detector light needs to be re-calibrated
· Mirror needs to be placed in men’s bathroom

 Youth room:
· Flooring is completed
· Electrical work needs to be completed before ceiling is installed
· Ceiling tile has been selected
· Will paint ASAP

 Coffee bar:
Only painting needs to be completed

 Janitorial/Landscape position:
Two persons are interested.  Need someone with a flexible schedule.

•   Bob Andersen will be part of an  interview team after determining how much time it takes to complete job tasks.
•  Need to survey to get appropriate hourly rate.  Will utilize a time sheet.
• Will be a full-time position with facilities responsibilities (i.e. set-up and clean-up before and after events)
• Lucille, Diane, Les and someone from the office staff should be involved with job description development

 Air Conditioner
· Circuit board had never been hooked up on one of the two main units for the sanctuary. Bueller hooked it up at no charge. Need to send thank you letter.
· Jim Lamb is getting quotes for A/C maintenance.

Pastor’s Report (see attached)

 Sondra Wells is stepping down as vice president of the council.  Nominating Committee will seek a replacement for the remainder of the year.  June will check by-laws for proper procedure.

  Council will approve a pastor support committee to plan for his sabbatical next summer.

  Next sermon series will be from 1 Samuel.

  Additions to Things We Need to Do:

• Address operational master calendar at next council meeting
• Project Team Updates—launch went well

Discussion regarding Pastor’s comments at recent School Board and City Council meetings and his involvement with Faith Partners Against Crime which supports the Gun Buy-Back Program and the ammo ordinance.  Pastor agreed that transparency with the congregation is crucial, will offer a forum to discuss these issues, and will communicate with the Executive Board.

Meeting ended at 9:05 pm with Executive Board meeting to follow.

Respectfully submitted by Toni McCallum

Council Secretary