Present: Pastor Todd, Justin Devine,
MaryAnne Jordan, Stu Reid, Les Johnsen, Blair Aas, June Johnsen, Diane Metz,
Pat Broschard, Mike Chang—SCI Green
St. Mark’s
could save up to 25% of our annual energy cost at a savings of approximately
$7000 by making the following changes:
· Consolidate refrigerators and unplug the ones that
have minimal use. Install timers
on
refrigerators in the pantry.
· Install energy-conserving light bulbs per PGE
rebate program.
· Replace HVAC thermostats with programmable ones
starting with the two in the
preschool building.
Blair noted that the finance
committee will be asking ministry chairs to get their budget requests for next
year in by the end of the month.
Committees are encouraged to think long-term so that expensive items can
be paid for over several years.
MaryAnne will notify the
congregation regarding progress made toward reimbursement of the trust
accounts.
Youth
Report—Justin (see attached)
Kristi
Lamb will be a possible addition to the Youth Action Team. Will Calandar and Larry Nelson from the
Project Family Night workgroup will join the team as well.
· Mondays—Movie Night
· Tuesdays—Middle School/High School Youth Group
meetings
Wednesdays—Family Night which will include dinner
and an activity
·
Parent agreement needs to be on file to utilize
nursery
·
Nursery program will include playtime, teaching a
song, and a Bible story lesson
·
Jennifer Counihan will coordinate nursery care for
Family Night
·
An offering donation will be requested for nursery
·
Nursery attendants will communicate parent concerns
to Justin
·
Nursery will serve children ages 6 months to 5
years.
·
Two attendants should be in nursery
·
Children’s Education and Music Coordinator will sit
with older unsupervised children in church.
The Facilities Use Report
was presented as drafted by Erin as the Facilities Use Coordinator (attached).
·
All facilities contracts will be re-negotiated in
November
·
St. Mark’s activities will be the priority for use
of facility
·
$30,000 is generated from rental agreements each
year
·
Recommendation to market for groups to use
facilities on low-use nights
·
Ministry teams need to reserve rooms for meetings
in advance
·
10% increase in rental fees in 2010
Council consensus to allow
Erin to schedule groups around less-utilized times so St. Mark’s has priority
use while being careful not to lose revenue.
Manna Pantry
·
There will continue to be a Friday pick-up from the
Food Bank for items that will be used on Tuesdays with the new schedule.
·
May need an extra refrigerator. Discussed schedule for turning off
refrigerators when not in use to save energy.
·
Only rule for receiving food from pantry is must be
over 18 years old.
·
Backpacks will be delivered to the Fireside Room on
8/20 or 8/21 for 8/22. Donations
have come in. MaryAnne will contact
Leslie for exact amount. June will
ask Mariani for more dried fruit donations. Erin will send out email request for more volunteers.
·
At least one other volunteer is needed to help sort
clothes for Tuesday giveaway.
·
Les expressed concern regarding personal items
being removed from the clothes closet area. All personal affects need to go in office.
Motion by Stu to offer the job at the interview tomorrow. MSB Pastor. Position will start on August 26th at start of
next pay period. June will speak
to the congregation to notify them that the position has been filled but not
fully funded.
·
Motion was made by Stu to supplement the
stewardship budget with $300 from the budget for the fall stewardship campaign
“Continue the Journey.” MSB
Justin.
·
June suggested condensing the Time and Talent
surveys to be less overwhelming to complete.
·
Discussion regarding staggering ministry recruitment
monthly or quarterly to garner more interest. A volunteer recognition event will be placed on the calendar
by June and Justin.
Worship and Music Committee
June
motioned to purchase sound equipment from Youth Fund in the amount of
approximately $1300 for use for the Concerts on the Corner. MSC by Les. Purchase of monitors suggested as
a split between the Youth and Worship & Music funds.
- Concerts
on the Corner will occur weather permitting.
- “Sing
to the Lord A New Song” signage for concerts has been ordered.
Bathroom remodel:
·
Needs paint
·
Mirror needs to be placed at wheelchair level in
women’s bathroom
·
Motion detector light needs to be re-calibrated
·
Mirror needs to be placed in men’s bathroom
·
Flooring is completed
·
Electrical work needs to be completed before
ceiling is installed
·
Ceiling tile has been selected
·
Will paint ASAP
Only
painting needs to be completed
Two
persons are interested. Need
someone with a flexible schedule.
- Bob Andersen will be part of an interview team after determining
how much time it takes to complete job tasks.
- Need to survey to get appropriate
hourly rate. Will utilize a
time sheet.
- Will
be a full-time position with facilities responsibilities (i.e. set-up and
clean-up before and after events)
- Lucille,
Diane, Les and someone from the office staff should be involved with job
description development
·
Circuit board had never been hooked up on one of
the two main units for the sanctuary.
Bueller hooked it up at no charge.
Need to send thank you letter.
·
Jim Lamb is getting quotes for A/C maintenance.
Pastor’s
Report (see attached)
Sondra Wells is stepping down as vice president of
the council. Nominating Committee
will seek a replacement for the remainder of the year. June will check by-laws for proper
procedure.
Council will approve a
pastor support committee to plan for his sabbatical next summer.
Next sermon series will be
from 1 Samuel.
Additions to Things We Need to Do:
- Address
operational master calendar at next council meeting
- Project
Team Updates—launch went well
Discussion regarding Pastor’s comments at recent School Board and City
Council meetings and his involvement with Faith Partners Against Crime which
supports the Gun Buy-Back Program and the ammo ordinance. Pastor agreed that transparency with
the congregation is crucial, will offer a forum to discuss these issues, and
will communicate with the Executive Board.
Meeting ended at 9:05 pm with Executive Board meeting to follow.
Respectfully submitted by Toni McCallum
Council Secretary
